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Executive Assistant to Global BU President

Job ID: 40935  |  Location: Charlotte, North Carolina, USA
Work Model: 40935 

 

In this pivotal role, the appointee will deliver senior-level executive administrative support for a Global Business Unit President (Care Chemicals) and 2-3 other senior executives within the company. The individual will manage day-to-day administrative tasks, such as meeting calendaring, Outlook email management, along with expense and travel management. We are looking for an individual who is professional, with an entrepreneurial spirit and a hands-on approach which will be crucial to success in this dynamic role.

The position demands superior professionalism, attention to detail, and a self-starter mentality to intuitively address routine requirements without explicit instructions. Agility and flexibility are key to success, as the appointee will support the Global BU President across multiple time zones, requiring adaptability to varying schedules and swift responses to changing priorities. The ideal candidate embodies proactiveness, credibility, trustworthiness, and a diplomatic approach, coupled with meticulous organizational skills and keen autonomy. Sound judgment and the ability to handle competing demands while efficiently scheduling and following up on critical matters are essential. This person embodies the professionalism required for a visibly impactful position. You will embark on an exciting journey, where you will meet diverse challenges, work closely with experienced business professionals, and become part of an internationally renowned organization.


Responsibilities

  • Managing complex calendars, prioritizing appointments aligned with business needs, coordinating travel arrangements, on- and off-site meetings, conference calls, and management conferences, including associated logistics
  • Managing emails, correspondence, and calls on behalf of the executives
  • Keeping the executives well informed about upcoming commitments, addressing concerns, and navigating conflicting priorities by determining appropriate courses of action
  • Maintaining a strong sense of confidentiality and discretion about employee matters and meetings
  • Serving as the executives' administrative liaison between the executives and other key stakeholders, fostering smooth communication and collaboration between departments
  • Facilitating meetings, including agenda compilation and follow-up on action items
  • Producing presentation materials and compiling documents as needed
  • Processing expense reports and managing travel bookings
  • Maintaining organized files, ensuring timely and confidential access to documents
  • Coordinating executive outreach and external relations and liaising with other executive assistants
  • Contributing to the business in a helpful and professional manner while being willing to tackle many tasks
  • Supporting the Business Unit President, as well as Finance and Human Resources, along with related departmental activities
  • Leading Voluntary Counsel of Charlotte and provides back up support to Charlotte office manager, when needed

 

Requirements

  • High school diploma and ideally some further education, such as college courses with a minimum of 10 years of administrative support experience, or a bachelor's degree in business administration combined with a minimum of 5 years' experience supporting C-level executives in a multinational corporate environment
  • Fluency in business English and a secondary language such as Spanish or Portuguese would be an asset
  • Mastery of the MS Office Suite and competency in contemporary office IT systems and business tools (Outlook, Teams, SharePoint, Webex), demonstrating a keen understanding of technology to optimize workflow efficiency
  • Intermediate skills in Excel would be ideal
  • Given the extensive global network, clear, precise communication skills with the ability to seamlessly liaise with diverse audiences of various backgrounds and cultures across different organizational levels
  • Exceptional organizational skills; ability to perform and prioritize multiple tasks with attention to detail
  • Emotional maturity and strong interpersonal skills—you radiate positivity and willingness to go the extra mile
  • You will be the executive's person of trust; hence, uncompromising reliability and confidentiality are a must
  • Ability to handle problems calmly as they arise, coupled with robust decision-making capabilities—you take ownership of actions and deliverables with excellent follow-through skills
  • You are a highly resourceful team player with a forward-looking mindset, actively seeking opportunities and proposing solutionre
  • Agility and flexibility to support a global BU president across multiple time zones with swift responses to changing priorities; the role requires flexibility in work hours and a commitment to on-site representation. While occasional remote work is possible, the primary expectation is to operate from the office

#LI-HA1

 

What´s in it for you?

  • Medical/Dental/Vision Insurances
  • Paid Holidays
  • PTO time with a carry-over benefit
  • Tuition Reimbursement
  • Wellness Program
  • EAP Program
  • Spending and Savings Accounts
  • Life/AD&D Insurance
  • Disability Insurance
  • Pet Insurance
  • Online discount Mall 
  • Auto/Home Insurance
  • Identity Theft Protection
  • Legal Services Plan

 

Hannah Andrepont
Talent Acquisition Manager NORAM
hannah.andrepont@clariant.com
832-663-3948

Clariant is a Swiss-based global specialty chemicals company, which is concentrated and developed in three business units: Care Chemicals, Catalysts and Adsorbents & Additives. Our purpose as a company is reflected in our tagline "Greater chemistry - between people and planet", which considers the principles of customer, innovation and people orientation, as well as a focus on creating solutions to foster sustainability in different industries by offering high-value and high-performance chemical specialties.
At Clariant, we believe that diversity, equity and inclusion are essential to our success. We strive to cultivate a workplace where all employees feel welcomed, respected, supported, and valued. Our diverse workforce allows us to tap into a wealth of perspectives, experiences, and capabilities that drive innovation. We are committed to ensuring equal opportunities for professional growth and advancement across all levels of the organization, based on objective criteria and regardless of gender, gender identity, race, ethnicity, religion, protected veteran status ,age, disability, sexual orientation or other aspects of diversity in accordance with the relevant governing laws. By bringing together talented individuals with diverse backgrounds and viewpoints, we gain the agility to meet the evolving needs of our global customers and communities. Join our team to help advance our mission of fostering a culture of belonging where everyone can thrive.

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Clariant Corporation is an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, protected Veteran status, or any other protected class as established by law.

 

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